Administration Manager

Department: Finance & Administration

Position: Administration Manager

Purpose of the position:

·The primary function of the role is responsible for all administrative tasks related to the reception desk including receiving visitors, distributing mail and answering phone calls.

Responsibilities:

• Dispatch/ receive daily courier to/from clients.
• Register all received international documents in adequately manner.
• Index all incoming invoices in system.
• Supervise messengers on a daily basis and distribute tasks.
• Answer telephone and connect calls to concerned staff.
• Receive customers and direct them to concerned staff.
• Ensure getting a new offers for stationary items.
• Control office consumable items and ensure proper stock items are available.
• Receive all faxes and distribute/ filing it to the concerned persons.
• Responsible for courier agreement.
• Follow up the office’s maintenance with team responsible for the latter in the building.
• Responsible for printing company hard copy correspondence materials ex. (letter head, envelopes… etc).
• Responsible for distributing the office printing and stationery materials for offices.
• Responsible for reserving the meeting rooms.
• Write all letters addressed to government agencies.
• Ensure all business processes to be followed as per RT systems/ guidelines and working instructions.
• Strictly adhere with directives (incl. Code of conduct, Ethical Behavior, etc…)
  Any cognate duties.

Contact details: info@rtlogistics.mu or Tel: 5704 3189